Privacy Policy

Effective Date: 08.05.26 | Last Updated: 08.05.26

Who We Are

Sidelines Sports Photography is operated by Tia Anderson and David Morgan-Harrison, based in the United Kingdom. We are the data controller for any personal data you provide to us through our website and store.

If you have any questions about how we handle your data, please contact us at sidelinesphotography@outlook.com.

What Data We Collect

When you purchase from our store or contact us, we may collect the following personal data:

•       Your name

•       Your email address

•       Payment information (processed securely by our third-party payment provider - we do not store card details)

•       Any information you voluntarily provide when contacting us

How We Use Your Data

We use your personal data for the following purposes:

•       To process and fulfil your order, including sending your download link

•       To respond to any queries or support requests you send us

•       To contact you about your purchase if required

•       To comply with our legal obligations under UK law

We do not use your data for marketing purposes unless you have explicitly opted in to receive communications from us.

Legal Basis for Processing

We process your personal data on the following legal bases under UK GDPR:

•       Contract: Processing is necessary to fulfil your purchase

•       Legal obligation: Where we are required to retain data by law

•       Legitimate interests: To respond to your enquiries and manage our business

How We Store Your Data

Your data is stored securely through our third-party platform, Pixieset, which processes orders on our behalf. Pixieset acts as a data processor and is bound by its own privacy policy and GDPR compliance obligations.

We do not store your payment card details. All payment processing is handled securely by our payment provider - Stripe.

How Long We Keep Your Data

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, or as required by law. Order-related data is typically retained for up to 6 years in line with UK financial record-keeping requirements.

Sharing Your Data

We do not sell, rent, or share your personal data with third parties for marketing purposes. We may share your data with:

•       Pixieset - our store platform, to process and deliver your order

•       Our payment processor (Stripe - to handle your payment securely

•       Legal or regulatory authorities - where required by law

Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

•       The right to access the data we hold about you

•       The right to correct inaccurate or incomplete data

•       The right to request deletion of your data (where applicable)

•       The right to object to or restrict how we process your data

•       The right to data portability

To exercise any of these rights, please contact us at sidelinesphotography@outlook.com. We will respond within 30 days.

Cookies

Our store is hosted on Pixieset, which may use cookies to ensure the platform functions correctly. We do not use cookies for tracking or advertising purposes. For more information on Pixieset's cookie usage, please refer to Pixieset's privacy policy.

Third-Party Links

Our website or store may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies independently.

Photographic Images & Your Rights

Images captured by Sidelines Sports Photography at events may be shared on our social media channels, website, or in promotional publications. Where we have been hired by a third party - such as a sports club, university, or organisation - that party may also have the right to use event images for their own promotional purposes.

You have the right to request that your images are not published or shared on any of our platforms. To exercise this right, please contact us at any time at sidelinesphotography@outlook.com and we will act on your request promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be reflected on this page with an updated effective date. We encourage you to review this policy periodically.

Complaints

If you have concerns about how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection authority.

Website: www.ico.org.uk | Telephone: 0303 123 1113

Contact

For any privacy-related questions or to exercise your rights, please contact us at:

Email: sidelinesphotography@outlook.com

We aim to respond within 2 business days.